Title: Property Services Coordinator
Competition: #23-07
Reports to: Maintenance Manager
Compensation: $24.97-$27.05
Schedule: 8:30am to 4:00pm, Monday to Friday (70 hours bi-weekly)
Closing Date: June 23, 2023 at 4pm
Organizational Focus:
Pacifica Housing has been providing safe and affordable homes for almost 35 years. We are a rapidly growing organization dedicated to meeting the housing and support needs of our community. As such, we are committed to building our fast-growing team with a culture that supports our people and reinforces our core values of authenticity, leadership, respect, and social justice.
Pacifica is proud to be a Certified Living Wage Employer by The Living Wage for Families Campaign.
Primary Objectives:
Coordinates the scheduling and monitors completion of a variety of property maintenance functions; Performs a variety of administrative and clerical functions.
Key Responsibilities:
1. Ensures maintenance requests are processed according to the standards established by the Director of Regional Operations, including:
receiving, reviewing, tracking, approving and prioritizing maintenance work requests; issuing and tracking purchase orders; participating in daily maintenance scheduling meetings; tracking progress of maintenance activities and reporting related problems/issues to the Director. 2. Ensures documentation associated with pre-moves, move-ins and move-out are processed as follows:
scheduling and tracking pre-move and move-out inspections, in close collaboration with the Maintenance Worker and distributing relevant documentation to appropriate recipients;
tracking move-in inspections in collaboration with the Housing and Tenant Relations staff and distributing relevant documentation to appropriate recipients;
posting move-out charge backs to the security deposits and forwarding them to Accounting; maintains electronic records (database) and other non-electronic files, service contracts, annual tasks, annual inspections and the maintenance technician task list. 3. Performs a variety of clerical and general office support functions including:
preparing and typing correspondence, letters and reports, ensuring timely response to inquiries and issues; ordering supplies; maintaining filing systems; receiving and directing incoming correspondence, invoices, work requests etc. Performing other related duties and special projects, as assigned.
Behavioural Competencies Assigned to the Role:
Core Competencies
Caring: Basic
Creative: Basic
Responsible: Basic
Role Specific Competencies
Relationship Building: Basic
Communication: Basic
Self-Management: Basic
Requirements
Qualifications (minimum Education and Experience requirements)
Note: An equivalent combination of education and experience may be considered.
Education:
Secondary school graduation Training in related administrative duties such as database management Experience:
A minimum of two years’ experience in a related role Knowledge, Skills amp; Abilities:
Proficient in MS Office programs including Word, Outlook and Excel Knowledge of Yardi Property Management software an asset Basic knowledge of building maintenance processes would be an asset Additional Criteria for Role:
Completion of a Criminal Record Check with the Vulnerable Sector is required before employment commences. Benefits
- A mission driven and meaningful working environment.
- Competitive salary from a Certified Living Wage Employer.
- Minimum six (6) percent vacation accrual rate for all permanent staff
- Excellent benefits package for full-time employees (includes extended health and dental, life insurance, and more).
- Competitive employer RRSP contributions.
- Employee assistance program.
- Wellness time.
- Career development and internal advancement opportunities.
- Organization and individual training opportunities.
- Social committee that includes robust team building and staff social events.
- Dog friendly offices.
Pacifica Housing advises all employees, contractors and volunteers of the risk of violence,