Senior Proposal Specialist
Entuitive, Canada
Job Description
What is the Opportunity?
As part of the growing Business Development Team, the Proposal Specialist will assist in the management, production, coordination, and development of proposals and credential packages, that support the firm’s growth and strategic efforts. Working closely with Entuitive’s Leadership team and technical experts, the Proposal Specialist will ensure consistency of materials and messaging across all markets while elevating the firm’s brand. The Proposal Specialist will ensure all work is carried out in full support of Entuitive’s Vision, Mission, Values and One Company culture. Entuitive is seeking a highly motivated Proposal Specialist based in Toronto.
What will you do?
- Manage and coordinate the proposal process from start-to-finish to ensure top-quality, competitive, and winning response to comprehensive RFPs, RFIs, RFQs, RFSOs and related documents.
- Lead the RFP review process including reviewing RFP requirements and identifying possible red flags, establishing a proposal checklist which outlines deliverables, responsibilities, and timelines for the submission as well as and identifying questions for the client.
- Manage the bid kick-off and proposal planning session, ensuring that all key proposal stakeholders are represented and well-informed.
- Writing and editing thoughtful, tailored narratives focused on meeting or exceeding the client and/or project’s requirements.
- Participation in strategy discussions and win themes for high profile proposals.
- Monitor progress of the proposal process with timely follow-up to ensure internal proposal deadlines are being met.
- Draft, edit, assemble, and review proposal copy for compliance, accuracy, and content, and coordinate / participate in review sessions with team members to ensure the integrity of all documents.
- Participate in the development, maintenance and coordination of content, tools, and templates for ongoing improvement of proposal management.
- Conduct debriefs with clients.
- Stays abreast of marketing best practices, market and industry trends, companies, and competitors to support decisions with respect to marketing and business development initiatives.
- Mentorship of junior staff.
- Other duties as assigned.
Requirements
- Diploma or degree (preferred: Business, Marketing, Communications, English).
- Minimum of 8+ years of experience working within a proposal or BD team is required.
- Experience working in the Architecture, Construction, or Engineering is an asset. All other professional service experience will still be considered.
- Proficient in Microsoft Word, PowerPoint, and Adobe InDesign. Working knowledge Adobe Creative Suite is an asset.
- Experience preparing responses to RFP/RFIs, customized pitch books and presentations.
- Exceptional writing, editing and proofreading skills.
- Ability to effectively deliver quality work with a sense of urgency and a high degree of attention to detail.
- Strong project management and time management skills, with the ability to manage tight deadlines and competing priorities.
- Good judgement and problem-solving skills with the ability to work in a team environment.
- Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization as well as external parties.
- Ability to effectively deliver quality work under tight deadlines and a high degree of attention to detail.
- Flexible and open to changing priorities and managing multiple tasks.
- Ability to work Overtime if needed. We work hard to maintain a good work-life balance, but overtime may be needed on specific submissions or busy periods.
- Able to have fun and love their work!
- The willingness to be Entuitive.
Why Entuitive?
- Flexible working hours.
- A hybrid work in the office/work from home model.
- Commitment to staff growth through mentoring and training.
- Competitive benefits package.
About Us
We are a group of engineers, designers, technologists, and city-building experts delivering uncompromising performance through a comprehensive range of services for the built environment. Our culture and commitment enable us to achieve progressive solutions to the most complex challenges. We are purpose-led and passion-fueled.
Founded in 2011 and backed by decades of experience, we take design performance further through our collaboration with clients in North America and abroad, including architects, developers, building owners, managers, and construction professionals.
Our practice encompasses integrated structural engineering, building envelope services, sustainable building consulting an