Administrative Assistant
Topline Recruitment Inc, Canada

• Provide administrative support to ensure efficient operations of office.
• Answer phone calls, schedule meetings and support visitors, clients and firm employees.
• Assist with staff capacity planning and job scheduling.

• Supporting the facilitation of weekly workflow process.
• Assist with the maintenance of software used to manage client workflow and firm operations
• Produce client invoices under direction of the Partner, Principal and/or Manager.
• Assistance to other administrative team members, as required.
• Provide ongoing support with firm projects

Requirements

• Experience working in Professional Services environment is preferred.
• Post-Secondary education in an Office Administration or Business Administration program or related field is preferred.
• Strong interpersonal and problem-solving skills.
• Ability to exercise tact and discretion in dealing with confidential issues.
• Ability to take initiative, meet deadlines and multi-task in a fast-paced environment
• Strong computer literacy skills.
• Strong written and verbal communication and comprehension skills.
• Organization and time management skills.
• Accuracy and attention to detail.
Experience using Microsoft Suite: Word, PowerPoint, Excel, Outlook and Teams

*Temporary 6 month contract with potential to become Permanent

Benefits

• Competitive compensation package

• Company paid benefits package

• Career growth opportunities

• Education Assistant Program

• 3+ weeks vacation

• Annual performance bonus

• Divisional rewards plan

• Client Referral Commission

• Social events

• Speciality division opportunities for progression

Job Rewards and Benefits