Leasing Officer
Toronto Lands Corporation, Canada
Job Description
Join our dynamic team as Leasing Officer, where you will play a vital role in managing our leasing portfolio and fostering positive relationships with tenants. As a key member of our Real Estate amp; Leasing team, you will work closely with the Manager of Asset Management amp; Leasing to ensure seamless operations in our operating schools, with a primary focus on child care agreements.
Your expertise in negotiating and managing leases will be instrumental in maintaining strong partnerships with tenants and ensuring the fulfillment of lease agreements. You will have the opportunity to showcase your property management skills as you liaise with tenants, amend agreements when necessary, and implement new leases. Your attention to detail will shine as you meticulously maintain a comprehensive database of all lease agreements.
Collaboration is at the heart of our team, and you will have the chance to work closely with the Manager and other stakeholders to develop effective procedures and practices that support our leasing activities. Your background in leasing and property management, combined with your education and experience, will position you as a valuable contributor to our leasing and property management requirements for the TDSB asset portfolio.
In this role, you will have the opportunity to engage with a variety of stakeholders, including key TDSB departments, community groups, external consultants, and the general public. Your strong interpersonal and communication skills will be essential as you navigate these relationships and ensure the successful management of our leasing operations.
If you are a motivated and detail-oriented professional with a passion for leasing and property management, we invite you to join our team and make a positive impact on the TDSB asset portfolio.
Leasing amp; Asset Management (80%)
- Provide professional advice and support in the areas of leasing and property management with a particular emphasis on leasing of available space to child care centres in operating schools and surplus school properties.
- Negotiate, revise, and amend leases in compliance with Ontario Regulation 444/98 - Disposition of Surplus Real Property, develop terms of reference, undertake feasibility studies, issue requests for proposals (RFPs), and prepare requests for quotes (RFQ;s) respecting leasing and property management matters.
- Utilizing an evolving professional background that includes commercial, industrial, institutional real estate properties, provide sound and effective solutions when negotiating new agreements and resolving issues.
- Responsible for ensuring proper execution of lease agreements via DocuSign and maintain legal records.
- Maintain records and filing for all lease work - paper and electronic files.
- Prepare floorplans and create lease schedules for new and amended leases.
- Accountable to review and interpret contract terms with internal and external parties and stakeholders including communicating lease approval processes, major lease terms to tenant applicants and communicating lease contract terms governing school / Board reclamation of tenanted space.
- Responsible for negotiations in a wide range of real estate transactions (leasing, tenant disputes, community partnerships, community services/hubs) with the public/private sector.
- Respond in a timely manner to all requests for information and inquiries from Tenants, TDSB staff, Trustees, the Ministry of Education and Training, external organizations and agencies and community representatives.
- Resolve lease interpretation issues and manage TDSB staff and/or external agencies and tenants on an as-needed basis.
- Assist TDSB with leases for leased-in facilities utilized for specific instructional programs such as LINC, NGES, etc..
- Secure space measurements from TDSB Standards amp; Compliance department to quantify rentable area and calculate prospective rent obligations.
- Draft and prepare general correspondence related to Tenant lease agreements and the Leasing portfolio.
- Review and monitor existing tenant leases to ensure compliance to the terms of the agreement and that the information is accurately recorded in a leasing software system.
- Ensure adherence to industry standards, TDSB and Provincial policies, acts or regulations that apply to leasing transactions governing school boards and contract specifications in the management of contractors, vendors and suppliers.
- Awareness and growing knowledge of applicable legislation such as, Ontario Planning Act, Ontario Building Code, Commercial Tenancies Act, Land Titles Act, Environmental Assessment Act, Expropriation Act, Ontario Health and Safety Act, Ontario Education Act and associated regulations and policies pertaining to real property (Regulation 444/98, Planning a