S23052 Administrative Assistant
Lethbridge School Division, Canada
Job Description
We are excited to have a Administrative Assistant opportunity available starting immediately.
Lethbridge School Division embraces diversity and functions in a dynamic, innovative, and fast paced environment. To help support student success, we are looking for flexible, empathetic, optimistic, and patient individuals to work as part of a dynamic team. Lethbridge School Division is looking for an energetic professional who doesn't mind wearing multiple hats. The Administrative Assistant is directly responsible for all administrative support functions and processes within the office. Responsibility also includes performing specialized administrative support functions and for supervising School Support staff performing assigned tasks and more routine work. Administrative support functions include maintaining all school and student records, accounting and budget functions, providing input to administrative plans, reception, word processing, purchasing and inventory control. The Administrative Assistant also coordinates information and provides special reports for internal and external use.
The Administrative Assistant has considerable contact with students, parents, administrative and teaching staff and Division Office staff. Contacts at this level may include participation on internal committees and resolution of routine administrative problems requiring a good understanding of school requirements and Division policies. External contacts frequently involve providing information and require fostering and maintaining good relationships with the school community.
Supervisory positions are responsible for overseeing the work of one or more employees performing office support functions. Responsibilities include ensuring work standards are maintained, time frames are met, assigning new work and providing direction and training on new procedures. Positions at this level provide input to performance reviews and may participate in selection of office staff.
The successful candidate will possess demonstrated abilities in the above mentioned administrative responsibilities and effective working relations with the public, students, school staff, administrations and division officials.
- Candidate has unwavering commitment to the belief that student learning and well-being is our core business.
- Candidate has an unwavering commitment to creating a warm, welcoming, inclusive environment for students, parents, and community members.
- Candidate has a strong understanding of the power of collaboration to support the work of caretakers, support staff and teachers and can work side-by-side with staff and school leadership to further the academic priorities of the school.
Senator Joyce Fairbairn Middle School has a population of 620 students Grade 6 to Grade 8, and is the current site for the Lethbridge School Division Middle School Online Learning Program. The successful candidate will possess demonstrated abilities in promoting and maintaining effective working relations with the public, students, school staff, administration and division officials.
For the Administrative Assistant job description, please click HERE.
What will you work?
35 hours/week
Approximate schedule
Monday to Thursday 8:00am - 4:15pm
Friday 8:00am - 1:00pm
This 10 month position follows the assigned Administrative Assistant calendar and affords the successful candidate to have some school breaks off.
What do you need to succeed?
- Have a strong understanding and commitment towards our school’s philosophy.
- Have a proven history of positive interactions with students and parents.
- Have a proven history of advocacy for community involvement in the school.
- Have a proven history of being a committed team member at both the school and division level.
We are looking for experience in performing the following:
- Knowledge of the policies, procedures and regulations of the school, school division and Alberta Education.
- Manage budget lines, accounts payable, vendor payments and onsite cash management.
- Data and report management using excel.
- Coordinate purchasing and ordering for the school.
- PowerSchool daily student attendance, weekly attendance reporting, updating student demographics, medical information inputting and updating, locker/lock management.
- Cash on Line - assisting parents on set up and function of online banking, provide statements and information for parents, bank deposits for fundraised money.
- Manage school cumulative files and student records - student registrations, sending and receiving cumulative files, ensuring cumulative files meet content requirements, organizing and managing student files, maintaining historical student