Senior Accounts Payable Administrator
Graywood Group, Canada
Job Description
Job Title: Senior Accounts Payable Administrator
Reporting To: Manager, Accounts Payable
Division/Department: Finance amp; Accounting
Location: Toronto
Job Background:
Graywood is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian markets. During its 38-year history, Graywood has managed 54 projects, with 31,400 housing units and a combined value of $8.8 billion. The management team has overseen development across several asset classes including for-sale residential, seniors housing, office, retail, and industrial, providing Graywood with first-class depth and breadth of experience.
Due to continued growth, we are our looking for a Senior Accounts Payable Administrator.
Principal Responsibilities
- Assist with contract tracking reconciliations
- Prepare excel spreadsheets to assist in the reconciliation process and extract data for various projects
- Weekly input of vendor Invoices, daily bank deposits and weekly payment runs
- Assist with new vendor validation process
- Scan/File vendor invoices along with proof of payment remittances in hard and soft copies
- Manage the Centralized AP Inbox to ensure invoices are allocated by projects for timely approvals and invoice/payment processing
- Retrieve vendor invoices and verify accuracy of the invoice totals, taxes, billing entities, including matching them to purchase orders, contracts, receiving reports as well as specific back-up details
- Assist with managing the AP workflow by coordinating with the Development, Construction, Marketing team and other departments within the company as well as with external stakeholders
- Verify vendor account status and respond to inquiries from vendors, ensuring accounts are settled and/or outstanding balances correspond with supplier records
- Assist with monthly contract tracking amp; bank reconciliations
- Ensure that payments requiring a co-signature are communicated to the Project Accountants and that all co-signatures are present prior to issuing payments.
- Prepare excel spreadsheets to assist in the reconciliation process and extract data for various projects
- Provide monthly status updates on AP invoices
- Maintain accurate documentation and filing (electronically and manually) by projects or companies to facilitate easy reference
- Ensure all bills are paid on time and due dates are tracked electronically. E.g., tax bills, commissions, condo CAM charges, etc.
- Provide clerical support to the accounting department
- Help manage the AP Vendor Master list and other AP documentation, policies, and procedures
- Work with Project Accountants on monthly construction draw packages
- Participate in special projects and initiatives as required
General
- Ensure compliance with all health and safety, quality and environment legislation and standards.
- Carry out additional ad hoc duties as required.
Requirements
Knowledgeamp; Experience
- 3 to 5 years of Accounts Payable (AP) experience.
- Contract reconciliation experience an asset
- Experience using JONAS within the construction industry is an asset
Skills
- Detailed oriented amp; excellent organization skills
- Process driven
- Works with a sense of urgency
- Multitasker amp; problem solver
- Excellent communication skills
- Team player
- Information Technology technical experience preferred
Qualifications
- University degree or college diploma in Accounting, Finance, or related field.
Graywood is an equal opportunity employer that values the unique skills and experiences of each of our candidates; recognizing that each prospective team member of Graywood Developments Ltd. contributes to our efforts in building a diverse and inclusive place to work.
Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.