N23018 - Executive Assistant- Department of Instructional Services(DIS)
Lethbridge School Division, Canada
Job Description
Executive Assistant - Instructional Services
We are excited to have an Executive Assistant opportunity available immediately.
Lethbridge School Division is looking for the ideal candidate for the position of Executive Assistant to the Associate Superintendent, Department of Instructional Services reporting to the Associate Superintendent. This dynamic and engaging candidate will have strong technical skills, sound judgment and strong interpersonal skills, along with knowledge of budgeting, accounting systems and purchase order processing.
The Division
Since 1886, Lethbridge School Division has offered high quality learning experiences over a broad range of programs to meet the needs of a wide variety of learners. Lethbridge is located just two hours south of Calgary and close to the Rocky Mountains and the U.S. border, and is family-oriented and culturally vibrant with many amenities of a larger city. As a growing school division, Lethbridge School Division employs more than 1200 staff and is known for its innovative culture.
Lethbridge School Division embraces diversity and functions in a dynamic, innovative and fast-paced environment. We believe in fostering an inclusive environment that respects and values diversity, gifts and talents of all. We are seeking an Executive Assistant who is results-oriented and who demonstrates professionalism and a commitment to providing exemplary public service and assisting in serving the educational needs of over 12,000 students within 25 schools.
Our mission statement is, Lethbridge School Division is inclusive, forward-thinking and accountable for engaging students in quality learning experiences that develop strong foundations, innovative minds and responsible citizens.
Interesting facts about Lethbridge:
- Lethbridge enjoys more than 320 days of sunshine per year.
- The height of the CP Rail High Level Bridge is 95.7 metres.
- Lethbridge is one of only a few cities its size with two post-secondary institutions - Lethbridge College and the University of Lethbridge.
- Lethbridge provides a central location from which to see some of the most spectacular attractions and scenery that Alberta has to offer, including: Waterton National Park, Banff National Park, ski resorts, hiking and mountain biking trails: www.exploresouthwestalberta.ca.
- Lethbridge offers more than 70 parks, 140 km of walking and running trails, playgrounds and sports fields throughout the city. Lethbridge has one of the best and largest leisure complexes in Alberta! For a complete overview of our division, you are encouraged to visit our website.
The Role
The Executive Assistant will be responsible for administrative functions supporting the Associate Superintendent. As a member of our DIS team, the successful candidate will focus on employee relations, government reporting, maintenance of software specific databases in addition to a variety of Instructional Services generalist functions. The Executive Assistant should have experience in a school division, be a strong team player with a positive and enthusiastic attitude, possess strong oral and written communication skills, be self-motivated and able to work with minimal supervision.
The successful candidate must have proven administrative skills, be highly confidential, a self-starter, personable, able to deal with the public and be a team player. The individual must be flexible, decisive, be able to multi-task and display a high level of initiative and maturity. A strong technology background is essential, including intermediate level skills in spreadsheets and databases. The successful candidate will be an innovative thinker and willing to find creative solutions.
What will you work?
1.0 FTE (35 hours per week)
Requirements
Education, Training and Experience:
- Preferred two (2) years post-secondary business or administrative office professional diploma or related experience or an equivalent combination of education and experience will be considered.
- Proof of Grade 12 or General Educational Development (GED) or post secondary education. Education received outside of Canada will require a Educational Credential Assessment (ECA) confirming high school or post secondary equivalencies is required.
**Candidates may be tested for computer proficiency
CONDITIONS OF EMPLOYMENT:
In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge School Division who are offered employment must provide:
- A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that