N23019 - Executive Assistant - Office of the Superintendent
Lethbridge School Division, Canada
Job Description
Executive Assistant to the Office of the Superintendent
We are excited to have an Temporary Executive Assistant opportunity available June 2024 - July 2025.
Lethbridge School Division is looking for the ideal candidate for the position of TemporaryExecutive Assistant to the Superintendent reporting to the Superintendent. The ideal candidate will have school experience, high level of proficiency with technology skills, sound judgment, strong interpersonal skills, and demonstrated ability to think critically and synthesize information.
The Division
Since 1886, Lethbridge School Division has offered high quality learning experiences over a broad range of programs to meet the needs of a wide variety of learners. Lethbridge is located just two hours south of Calgary and close to the Rocky Mountains and U.S. border, and is family-oriented and culturally vibrant with many amenities of a larger city. We are a growing school division, Lethbridge School Division employs more than 1200 staff and is known for its innovative culture.
Lethbridge School Division, embraces diversity and functions in a dynamic, innovative and fast paced environment. We are seeking an Temporary Executive Assistant to the Superintendent who is results-oriented and who demonstrates professionalism and a commitment to providing exemplary public service therefore assisting in serving the educational needs of over 12,000 students within 24 schools.
Our mission statement is Lethbridge School Division is inclusive, forward-thinking and accountable for engaging students in quality learning experiences that develop strong foundations, innovative minds and responsible citizens.
Lethbridge School Division strives to create a dynamic, diverse, and collaborative culture. We value diversity and welcome applications from all qualified individuals.
Did you know:
- Lethbridge enjoys more than 320 days of sunshine per year.
- The height of the CP Rail High Level Bridge is 95.7 meters.
- Lethbridge is one of only a few cities its size with two post-secondary institutions - Lethbridge College and University of Lethbridge.
- Lethbridge provides a central location from which to see some of the most spectacular attractions and scenery that Alberta has to offer including Waterton National Park, Banff National Park, ski resorts, hiking and mountain biking trails: www.exploresouthwestalberta.ca.
- Lethbridge offers more than 70 parks, 140 km of walking and running trails, playgrounds and sports fields throughout the city. Lethbridge has one of the best and largest leisure complexes in Alberta! For a complete overview of our division you are encouraged to visit our website.
The Role
As a member of the Superintendent's team, the role will focus on tasks associated with the executive function of the office of the Superintendent and the governance role of the Board of Trustees. A breadth of responsibilities include communication with various stakeholders, office management, application of critical thinking with data synthesis/analysis/presentation, itinerary planning and event organization. The successful candidate will represent the Division with a high standard of professionalism.
This position requires the following:
- Strong oral and written communication skills.
- Strong technology background and research abilities that show attention to detail
- Proficiency with document preparation that is business professional.
- Effective time management and organization skills.
- Ability to work in a team atmosphere.
- Strong problem solving skills and the use of critical thinking.
- Understanding of the educational context and its challenges
- Ability to be discreet and keep work related knowledge confidential
- Ability to take initiative in managing sensitive and difficult situations
- Ability to develop new procedures and leverage skills to contribute to the efficiency and effectiveness of the office and representation of the Division to the public
The successful candidate must be highly confidential, a self-starter, personable, able to deal with the public, be a team player and have proven administrative skills. The individual must be flexible, decisive, be able to multi-task and display a high level of initiative and maturity. The successful candidate will be an innovative thinker and willing to find creative solutions.
What will you work?
1.0 FTE (35 hours per week)
Some evening hours are required for scheduled meetings and events.
Requirements
Education, Training and Experience required:
- Combination of education and experience as an Administrative Assistant.