At Associa BC, serving others is our calling. We are passionate about our services, and we live for our customers. We have high expectations and a career at Associa BC means challenging yourself to always be better.
Our Victoria office is looking for an Administrative Assistant to join our Maintenance team. This role reports to our Maintenance Manager and is full-time / temporary (to cover a leave of absence of approximately three months) with some potential for extension.
As the Administrative Assistant, you will be the first point of contact for Cornerstone Maintenance Services for clients and our Maintenance Technicians. You will welcome people who visit the office, answer and redirect phone calls, and perform various administrative and clerical tasks. You should also be able to deal with emergencies in a timely and effective manner while streamlining office operations. Other responsibilities may include, but are not limited to:
• Accounts Payable
• Accounts Receivable
• Inspection Reports and Work Orders
• Manage changes to on call scheduling
• Organizing Fire Inspections
• General scanning and filing
• Perform other clerical and administrative duties, as needed
Requirements
• Proficiency in Microsoft Office Suite
• Preference given to candidate with some work experience in customer service as a Receptionist, Accounting Clerk, or similar role in another domain
• Basic knowledge of Account payable, Accounts Receivable and collections
• Hands-on experience with office equipment
• Solid written and verbal communication skills, with excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer focus mindset
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Willing to work in an office where we have a dog on site
Benefits
• 40-hour workweek (Monday-Friday)
• Paid Personal days
• Paid Sick days
• Ability to apply for internal, permanent postings
• Full-time permanent employees receive Health and Dental coverage and Benefits Plus
• A great team to work with - we have been awarded the distinction by our employees of "Great Place to Work" four years in a row!
Associa is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Associa does not in any way discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.