Lethbridge School Division is looking for the ideal candidate for the position of Division Administrative Assistant. The ideal candidate will have administrative experience, strong technical skills, a sound judgment and strong interpersonal skills. This position will be responsible for administrative functions and serve as a contact person for the Instructional Services. Working in the Division of Instructional Services in the Curriculum Resource Centre (CRC), the Division Administrative Assistant will be responsible for daily operations of the CRC and supporting Learning Commons within the Division. As well, this position provides ongoing technical support for Follett/Destiny software and ‘first contact’ coordination to the Learning Commons Facilitators in the Division.
The Division
Since 1886, Lethbridge School Division has offered high quality learning experiences over a broad range of programs to meet the needs of a wide variety of learners. Lethbridge is located just two hours south of Calgary and close to the Rocky Mountains and U.S. border, and is family-oriented and culturally vibrant with many amenities of a larger city. We are a growing school division, Lethbridge School Division employs more than 1200 staff and is known for its innovative culture.
Lethbridge School Division, embraces diversity and functions in a dynamic, innovative and fast paced environment. We are seeking an Division Administrative Assistant who is results-oriented and who demonstrates professionalism and a commitment to providing exemplary public service therefore assisting in serving the educational needs of over 12,000 students within 24 schools.
Our mission statement is Lethbridge School Division is inclusive, forward-thinking and accountable for engaging students in quality learning experiences that develop strong foundations, innovative minds and responsible citizens.
Lethbridge School Division strives to create a dynamic, diverse, and collaborative culture. We value diversity and welcome applications from all qualified individuals.
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The Role
This position assists in supporting the Director of Learning, the Director of Student Services, the Counselling Coordinator, and the Coordinator of Early Learning by completing all aspects of publication purchasing, cataloging and circulating CRC resources throughout the Division. This role is responsible for loans for outdoor education, gymnastics, snowshoes and band/concert equipment as well the coordination with the City of Lethbridge for skating and swimming classes. The position assists in routine administrative functions including word processing, maintaining databases, reception services in the CRC, and the operation of standardized office equipment. This position provides mentorship and guidance to all Learning Commons Facilitators in the Division with the support from the Director of Learning.
This position requires the following:
The successful candidate must be highly confidential, a self-starter, personable, able to deal with the public, be a team player and have proven administrative skills. The individual must be flexible, decisive, be able to multi-task and display a high level of initiative and maturity. A strong technology background is essential, including intermediate level skills withi