Shipper Receiver Administrator
Tri-Mach Group Inc., Canada
Job Description
JOB OVERVIEW
The Shipper Receiver Administrator is responsible for all paperwork associated with shipping and receiving, including preparing bills of lading, packing slips, and customs documentation. They work closely with the Shipper Receiver/Material Coordinator, suppliers, carriers, and customers to coordinate the timely delivery of goods. We are looking to add someone to our team who is eager to learn, detail-orientated and a team player. It is crucial that the Shipper Receiver Administrator promotes a positive company image through safety, quality, consistency, and professionalism.
KEY RESPONSIBILITIES
Manages the documentation in support of shipment and receipt of all products, materials, and supplies
Creates packing slips
Receive and offload all incoming shipments from vendors and customers as required; verifying packing list to physical quantities received
Receive materials into NAV- ERP and scanning packing list documents to the purchase order
Notify stakeholder where products have been allocated and closing the original request in the purchasing ticketing system
Notify purchasing of packing list discrepancies or damaged product
Arranges freight and deals with brokerage partners to ensure timely deliveries
Collaborates and communicates with Shipper Receiver/Material Coordinator, Project Managers, Shop, and others involved in the shipment and receipt of products
Tracks, traces, and updates the status of incoming and outgoing shipments
Books, modifies, and maintains appointments for incoming and outgoing trucks
Updates inventory records on the Shop’s database, administering orders and payments, and responding to the customer’s inquiries and concerns.
Maintains accurate log sheet of daily moves, scanning inventory and counting accurately
Provides additional backup support for shipping and receiving departments
Enforces and documents job procedures, company policies and procedures
Continuously improves and documents work processes, ensures that processes are communicated with Shop Manager and Shop Team
Knowledge of techniques for document control, tracking, distribution, and follow-ups
Support customers, respond to inquiries, and investigate complaints
Verifies accuracy and completeness of all documents
Set up and monitor accounts of selected customers
Perform routine data entry and other office support activities including creating, sorting, scanning, and filing documents
Working knowledge of mechanical industry
Work closely with Shipping Receiving/Material Handler
Work closely with assembly and fabrication to flag and deliver parts halting production
Assist with movement of material from staging area to assembly
Clearly label all material in shipping and receiving area and follow up on unknown deliveries
Flag low level items to purchasing
Attend daily assembly meeting and take notes on jobs to move/items required to proceed/ trucks to be arranged etc.
Identify and work to provide a solution for potential safety risks
Perform pre-operational checks of material handling equipment
Perform various housekeeping activities as assigned
Follow all work instructions and procedures at all times
Assist with inventory and cycle counts
Requirements
REQUIRED EXPERIENCE amp; QUALIFICATIONS
Completion of High School or equivalent
Capable of lifting 50 lbs
Ability to work well independently and as part of a team
Strong communication skills, professional attitude
Excellent data entry, organizational, multi-tasking, and time/task management skills
Strong attention to detail and good problem-solving skills
Previous experience in Shipping Receiving is an asset
Mechanical knowledge an asset
Experience in custom fab or automation environments an asset
You have a get it done attitude and are skilled at removing barriers
You operate with a team spirit, not with ego; you want everyone, including yourself, to do their best work; you see your success as dependent on the success of the team
You can think beyond the needs of the customer to point out errors and identify potential solutions
You can adjust quickly to changing priorities and conditions, cope effectively with complexity and change, quickly understand and absorb new information and respond appropriately
You are a straight shooter who gets to the point and can clearly communicate in both oral and written form