HR/Payroll Coordinator
IPEX Group of Companies, Canada

Job Summary

IPEX is one of North America’s leading providers of thermoplastic piping systems. Our Pharmacy Plant location is seeking a dynamic and engaging HR/Payroll Coordinator to join their team. As an HR/Payroll Coordinator, you will provide support to Plant Leadership, Production Staff and Corporate Human Resources. You will create, implement and monitor HR programs, policies and best practices. You will have the opportunity to contribute to a wide range of HR functional areas including but not limited to, payroll, recruitment, onboarding, employee relations, employee engagement, training amp; development, disability management and performance management.

Principal Responsibilities

Payroll

• Responsible for the administration and processing of all hourly payroll and benefits.
• Collect and verify employee time cards and payroll records using an electronic time and attendance software for accuracy, compliance and policy and regulatory requirements.
• Review computed wages, complete adjustments and correct discrepancies to ensure the accuracy of earnings (statutory holidays, overtime, vacation, ESA leave, etc.) prior to submission to Corporate Payroll.
• Update payroll information for new hires, promotions, transfers, terminations, and other employee changes.
• Collect agency employee timesheets, ensure accuracy and completion prior to submission.
• Administer, troubleshoot and interpret the group benefits and RRSP programs for employees.
• Administer and manage Short Term Disability Claims and Return to Work for non-occupational illnesses or injuries.

Administration

• Maintain accurate and up to date personnel records for Attendance, Training, Postings and Chronology of positions, Disciplinary Actions, Performance Appraisals, 30/60/90 day reviews, Needs Assessments, etc.
• Develop and maintain HR monthly reports for management including turnover, absenteeism, manpower, STD hours, labour hours and recruitment.
• Create, implement and maintain location specific reference manuals, standards, policies, procedures and work instructions that fall under the scope of HR/Payroll.

Recruitment amp; Selection

• Develop and execute full cycle recruitment efforts for all hourly staff and skilled trades sourcing, develop postings, screening, interviewing, testing, conducting reference checks, preparing offer letters, etc.
• Develop effective onboarding procedures and conduct new employee orientations.
• Maintain and update hourly job descriptions.

Employee Engagement

• Develop and administer effective rewards and recognition programs.
• Support and develop employee engagement activities and initiatives including employee appreciation events, annual training, etc.
• Administer the employee engagement survey and participate in creating an action plan in conjunction with management.

Training amp; Development

• Provide relevant HR training to hourly employees (Respect in the Workplace Policy, Substance Abuse Policy, Understanding our Business, etc.)
• Assist in maintaining the plant’s Training Matrix.
• Ensure the completion of documented evaluation sheets.
• Support the development of assessment criteria for career progression.

Performance Management

• Monitor and support 30/60/90 day and annual evaluations.
• Support and help facilitate performance improvement plans.
• Prepare disciplinary actions for hourly employees and support supervisors and managers where necessary.
• Coach leadership on performance management strategies.

Additional Duties and Responsibilities

• Assist in meeting Corporate HR Scorecard objectives as part of the internal HR Audit
• Conduct Hourly Exit Interviews.
• Publish important communications to employees using appropriate communication channels.
• Support Corporate HR with investigations as needed.
• Create and update annual and monthly production shift rotation schedule.
• Contact employees to fill vacant shifts when required.
• Maintain and participate in 5S and Continuous Improvement practices.
• Maintain inventory of office supplies and replenish as needed.
• Perform other duties and assumes other responsibilities as may be assigned by management.

Requirements

• 1-3 years of HR/Payroll experience, preferably with a generalist focus
• Previous experience administering and processing payroll
• Previous experience in a manufacturing environment preferred
• University or College Diploma in Human Resources; or equivalent combination of educati

Job Rewards and Benefits