Receptionist
IPEX Group of Companies, Canada
Job Description
IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy.
We currently have an exciting opportunity as a Receptionist for a temporary placement of three months, with the possibility of extension. This role is based in our Oakville office and reports to the Executive Assistant.
Do not miss the opportunity to join a diverse group of people-centric professionals, thought leaders and rapid thinkers, entrepreneurs in spirit and status quo fighters!
Job Summary
As the first point of contact for visitors, clients and incoming calls, the successful candidate will be responsible for promoting a friendly and courteous environment and always maintaining a professional appearance, and representing the company brand.
Principal Responsibilities
- Welcome guests and employees by greeting them in person or on the telephone and answer or refer inquiries, in a professional and enthusiastic manner
- Main point of contact for employees or receiving guests and visitors
- Review and schedule room bookings as requested by employees
- Manage ordering of office supplies for the printers and kitchen. Ensure all office equipment i.e. photocopiers and printers are in good working order and supplies are on hand.
- Maintain safe a clean reception area by complying with procedures, rules, and regulations
- Manage and prepare all mail and courier packages and ensuring they are sent and delivered in a timely manner
- Prepare purchase orders for invoices received
- Arrange meeting room schedule and bookings for employees as required
- Conduct morning and evening rounds to ensure all guest boardrooms and meeting rooms are orderly and provided with a common set of supplies
- Coordinate catering for employee meetings as requested
- Work with building property management as needed to ensure all workspace is functional and no operational hazards exist
- Other sundry duties, as may be requested from time to time, including assisting with back-up functions for other administrative staff during vacation or other absences to ensure ongoing administrative support
- Assist with small projects as required by other administrative support (i.e. labels, bulk mailing, ordering office supplies etc.);
- Complete other duties as assigned
Qualifications
- Strong organizational skills, along with the ability to prioritize tasks
- Strong analytical and communication (both verbal and written) skills
- Strong interpersonal skills and pleasant telephone manner
- Ability to organize tasks and prioritize responsibilities
- Ability to function well independently and a member of a team
- MS Office Skills
- Attention to detail and a ‘can do’ attitude
- If you have great communication skills, a client service-oriented attitude and strong attention to detail then we want to hear from you!
IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at